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Monday, December 12, 2011

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Organized and Loving It - Working at Home In Style

Over the years, I've tried it all, different ways to get organized, with much trial and error. Some worked, some didn't. I tried some of those fancy looking matching desk sets. They looked beautiful and for some, I'm sure they are perfect. But for me, they took up too much valuable space. Space I needed to proof my work, keep my reference books, or keep those essentials that I use on a regular basis. For me, when I work I want everything within an arms reach. I want to have immediate access to the tools I need to complete my assignments.

I have a corner desk, and on it I have my computer, printer, fax, phone, etc. Beside my desk I have a two-drawer filing cabinet. This was possibly the greatest thing I've ever done to organize my business. In it I have my files and supplies that I use on a regular basis, such as, client stationery, client files, a file for my receipts, all personal correspondence, paper, folders, etc. Whenever these files get bulky with client documents, I simply empty them into the main filing cabinet. For example, my main clients, whom I've been working with for 20 years, their files in the main cabinet are quite large. It's nice to have the smaller file close by with just their recent correspondence. Plus, when I need a folder, an order slip for my books, a copy of my stationery, it's all right there. AAAHHH, now that's convenience.

Now for the receipts' file. I keep it monthly. At the beginning of the month, I simply replace the file with the new month's file. That way, at tax time, I don't have to go through a whole year's receipts and divide it up. It's already separated.

Here are some other organizational tips you might find beneficial:

Mail-We have a round basket by a small table by the front door. All incoming mail goes in there first. Then when I have the opportunity to sort through it, I get it and put it in its appropriate place. Always pitch anything you aren't keeping. All business-related mail is sorted and put away immediately. Anything that might need work done on it is logged into my Daytimer and then put in the To Do Bin.

Desk-Your desk should have on it only those items that you use on a regular basis. Look around. What haven't you used in the last month or two? Start dumping. Find another spot for it. But find the RIGHT spot for it.




No Piling of Anything Allowed. This is one of those habits that can be so easy to get into. Definitely one that I catch myself doing a lot! But I stop myself now because I know it will just be brushed off to the side and forgotten. Too often I miss something important and regret the piling blunder again. You will be amazed how much more organized you will feel if you just don't do this one thing. And time yourself. You think you are too busy, but it takes seconds and how long does it take to look for that missing document.

Daytimer-Now this isn't only for Time Management. Your Daytimer can have a space for all your business cards, appointment cards, etc. How great it is to have all these cards right in the same place. On the date of your appointment, you simply grab the card and off you go. Also, recently I've started using the Outlook Express to log in appointments as well. It has a calendar and I can look to it to get a feel for the day and the week to follow.

Three-ring Binders – I saved my best for last. I do a lot of research in doing publicity for clients and also have a lot of e-mails that I need to print and save. I use paper that already has the wholes punched for insertion into a 3 ring binder. I will print out important research, client e-mails I need to save, work that I've done so I can review it later, etc., on this paper and then put it into the proper binders. I have a binder for all clients, research, PR, myself, and miscellaneous. You would be amazed how clearer things are in a binder than tossed in a file cabinet. For my business it works tremendously.

Start the beginning of the day and the end of the day with a clean-up. What a tremendous feeling that is. When you are done with a project, away it goes. When you start the next project, out comes all the material you need.

There's nothing like the feeling of sitting down in the morning to a nice clean organized desk and office. Once you feel this a couple of days, you want to experience this every day so you'll take the appropriate steps to make it happen.

Achieve Your Goals Through The Magic Of Consistency

Consistency seems to be a boring idea at first sight. It lacks glamour and excitement. But, when you look more closely, consistency is anything but boring. It contains the secret of achievement and success. It is the key to an almost magical power than can transform lives.

Consistency means repeating the same behaviors regularly and without exceptions. Consistent behavior is the opposite of erratic behavior. Skipping workouts is an example of erratic behavior. Performing all or most of your workouts is an example of consistency.

Consistency creates powerful habits; lack of consistency and exceptions mean that you have to start building the habits all over again.

Consistency allows the seeds to grow and the fruit to arrive. Regular, patient, consistent action is necessary to achieve good results. Even winning the lottery requires buying a ticket and entering the numbers.

A woman who won the US $162 million lottery is quoted as saying, that she played the same numbers consistently for two years. She didn't play it once or twice and give up as so may people do.

She steadfastly believed that her dream of winning the lottery would be realized. Consistency, then, may occasionally work even in the notoriously risky world of gambling.

Recently, I read an outstanding article by T.J. Walker, the public speaking and communication expert. He commented on how often communication breaks down on the internet because of a lack of consistency.

Ezines, blogs and podcasts often only last for one or two issues and then they disappear. Either their creators ran out of material or foolishly expected success after one or two efforts and gave up when the results of their efforts were disappointing.

Most marketing gurus insist that sales only come after about seven email messages have been sent to a list of potential customers.

Many would be entrepreneurs lack the patience and consistency to send out even seven messages to their lists. They are unlikely to succeed in winning the trust of their customers.

Nearly any goal worth achieving demands regular and consistent efforts. If you want to achieve a black belt in a martial art, you need to show up to one training session after another whether you feel like it or not.

I know, from many years of experience, that students who show up regularly for training almost always achieve their goal of becoming a black belt.

However, I have had some very talented students who lacked patience and only showed up sporadically. When their progress up the ladder of success seemed too slow to them, they gave up and disappeared.

When I examine my martial arts students at grading sessions, I often congratulate them for just being there. I tell them that they are already half way through the grading because they have shown up and in the famous words of Woody Allen: "80% of success in life is just showing up."




By showing up, my students have shown that they have guts and are willing to accept the fact that they might look foolish if they forget their syllabus or perform it badly. Not every one can face this possibility and I even had one student give up the martial art because the grading seemed too worrying.

One person who has never failed to show up in the UK and about a third of the rest of the world is Queen Elizabeth II. For over half a century she has shown up at one formal and informal occasion after another in good and bad times. She has traveled thousands of miles around the world to achieve her goal of being a servant of her country and the commonwealth.

Today was her 80th birthday and most of the country and even the media showed their appreciation for her consistent adherence to duty. One paper actually called her "Elizabeth the Great".

Greatness only comes when efforts are consistent. Champion teams win championships not because they win every match but because they consistently play well and with determination and, as a result, win most of their matches.

An individual loses weight because they stick consistently to their diet and to their exercise regime. A body builder adds muscle weight because he consistently attends the gym whether he feels like it or not. The champions do not give up when they feel tired or bored or when results seem painfully slow.

Daily efforts create habits and habits make it easier to make those daily efforts but it still takes hard work and the determination to follow through every single day no matter what.

To achieve your goals repeat your efforts every single day. Turn up in the gym or wherever you need to. Don't be like my step brother who was once told: "You won't turn up for your own funeral!"

Occasionally you make have to make an exception and miss out on the desired behavior. One way to avoid exceptions is to perform the behavior you have planned as early as possible in the day before the rest of the family and the cat start demanding your attention!

Another way to avoid exceptions is to make a list of your most important daily behaviors in order of importance. Stick it on your wall and read it as soon as you get up. This way, your consistency will not falter because of a poor memory.

Repeat the desired or planned behavior daily and with as few exceptions as possible and you will make gradual but certain progress and eventually achieve your loftiest goals and dreams.

Even if you don't achieve all your goals and dreams, you will have at least become a great character and a person of value because you did what you planned to do on a daily basis. That, at least, is a goal worth achieving.

Use Meditation To Relieve Stress

Meditation is a form of alternative medicine that promotes relaxing and mental calmness through the use of controlling or suspending thoughts for a certain period of time. Since meditation involves physical and mental relaxation, it's a great way to relieve stress.

When some people hear about meditation as a way to relieve stress, they laugh and think it's a bunch of baloney. They think that meditation is not a viable solution to eliminating stress. But research has shown that meditation works and is a practical technique for stress management.

The most notable research on meditation's usefulness in relieving stress was done in 1968 by Dr. Herbert Benson of Harvard University. He conducted a series of experiments on popular meditation techniques and published his findings in the book "The Relaxation Response." He discovered that meditation has a "real effect on reducing stress and controlling the fight-or-flight response." Dr. Benson wrote that meditation increased the skin's resistance to damage or infections, slowed the heartbeat and breathing rate, and reduced oxygen consumption.

Meditation is all about consciously relaxing your mind and body for a period of time. Meditation means that you need to focus inwardly so that your mind is basically so busy concentrating on breathing and body form that there's no time to think about the events that are causing you stress.

The act of meditation is actually quite simple to do. Meditation does not require you to be a mystic or to be very spiritual. Meditation is something that anyone can do almost anywhere.

When you prepare yourself for meditation, be sure to set aside a certain amount of time where you're guaranteed not to be interrupted. Meditation doesn't require hours of practicing at a time for it to be effective in reducing stress. Practicing meditation is ten- or twenty-minute time slots is definitely good enough. <




Effective meditation requires that you're in a comfortable, quiet environment. This means that when you practice meditation, you should make sure that you're wearing comfortable, unrestrictive clothing. The atmosphere temperature (whether you're indoors or outdoors) should also be comfortable for you in order to make your meditation session as stress fighting as possible.

Stress-relieving meditation is all about concentration. Once you're fully comfortable (you can sit or lie down) close your eyes. Focus your attention of your breathing throughout your entire meditation session. Count your breaths. You can even say the numbers out loud to discourage your mind from wandering to other thoughts.

Another way to control wandering thoughts when you're in a meditation session is to use imagery. Imagery is very popular in meditation. All you have to with imagery is focus on something you consider refreshing or pleasant. Music is also a popular way to help mind concentration during meditation. You can do a monologue hum. Or you can use some soothing music that features plenty of nature sounds.

The key to meditation is mind control. When you learn to control your mind, you can control your thoughts, and you'll be able to better control the functions of your muscles. Sometimes it takes a bit of time to learn not to let your mind wander to other thoughts while you're in a meditation session. But once you've mastered meditation, you'll discover you'll be able to do it almost anywhere to relax when you're feeling overwhelmed with stress.